In connection with illness, child's first and second day of illness, child care days and senior days the following rules prevail:
Illness and other types of absence must be reported by email to your local secretariat.
You must also contact your leader and/or colleagues.
Read more about the AU guidelines on absence here: https://medarbejdere.au.dk/en/administration/hr/absence-parental-leave-holiday-sickness-etc
The Department of Biomedicine is announcing upcoming holiday periods. Please reach out to your local secretariat if you have any changes or questions.
You can also make changes or register your holiday in MitHR, which is AU's HR management solution.
Read more about AU guidelines on holiday.
As a new employee you will find useful and relevant information at Welcome to Aarhus University.
Recruitment: Find more information on AU's website on how to recruit new employees.
Onboarding: At the Department of Biomedicine we have this checklist for onboarding of new employees.
Offboarding: An employee who leaves their job is a valuable source of insight. Read more about how to handle the offboarding process productively and sensitively and use the dialogue guide to help you prepare for and have a good exit dialogue on AU's website.
All technical and administrative employees at the Department of Biomedicine and affiliated centres can apply for financial support for participation in continuing professional development courses according to current guidelines (in Danish).
Application deadlines for financial support for TAP courses
The Department of Biomedicine offers technical and administrative staff the opportunity to apply for funding to attend courses, academic meetings, and conferences.
To apply, please use the application form (blue box below). Applications are accepted only within the designated deadlines and will be processed within approximately 7 working days after the application period closes.
Application Deadlines
Before applying, it is expected that the applicant has discussed the activity with his/her immediate supervisor and received their approval. Additionally, if the activity involves travel, AU's guidelines for Green Transport (green box below) should be followed.
When prioritising applications, consideration is given to whether the employee has previously received funding from the department. The expected professional and personal benefits of the course for the applicant will also be assessed, both in relation to the applicant's current role and the department's current need for competencies.
To the extent possible, applicants are encouraged to apply to the State Sector Competence Fund (blue box) or similar funding sources. If an applicant receives funding from the State Sector Competence Fund or another external source, the application to the department should be withdrawn.
Applications are evaluated by the Department’s Technical-Administrative Staff Competency Committee, appointed by the Head of Department.
The committee is composed of the following members: Inger Marie Agerskov Bro, Bettina Grumsen, Kim Henningsen and Jeannette Madsen.
The committee’s recommendations will be reviewed by the Head of Department, who will make the final decision.
This page outlines the internal procedures and funding options for work-related travel for researchers at the Department of Biomedicine. All travel must be academically relevant and approved in advance.
Before planning your travel, please ensure the following:
All applications for departmental travel funding must follow the process below.
Application requirements
Use the travel application form.
Deadlines
There are three annual deadlines for travel support:
Applications are assessed in connection with these deadlines. Late applications are generally not considered.
Assessment
Applications are prioritised by the travel committee based on current internal guidelines.
Departmental Travel Funding
The department offers limited travel funding for researchers. Funding is typically prioritised for:
Research Grants and External Funding
Travel expenses should, where possible, be covered by:
After your travel, you are required to:
Would you like to have a language buddy?
Through this initiative, you can be matched with a language buddy. The goal is not only language training, but also to strengthen onboarding, foster diversity, and build collaboration and a sense of belonging across the department.
We suggest meeting for a 30‑minute coffee or lunch break once a week—or every other week—to create continuity. To help you get started, simple guidelines will be provided for you on how your meetings could be structured.
Please contact Jeannette Madsen (jepe@biomed.au.dk) if you would like to be matched with a language buddy.
In connection with travels and courses, requests for grants to cover a wide range of costs are submitted to the Department and/or the project owner (member of academic staff). The purpose of the guidelines is to establish a practice for coverage of expenses that are not fully regulated by existing rules (e.g. state travel rules).
Examples of expenses:
typically pay for travel expenses with project funding/annual grants and administer this according to the rules. In connection with the coverage of travels granted by the Department, the Department covers only the costs that were applied for, meaning that it is not possible to apply for per diem subsequently as all expenses must be covered from the travel grant, which is transferred to the applicant's annual grant. The Department do not cover per diem in connection with travel that is not granted by the Department.
In connection with the coverage of travels granted by the Department, the Department covers only the costs applied for and granted. Per diem must be applied for.
PhD fellows are not entitled to per diem in connection with travel and stays abroad cf. Ph.D.-studerende - Løn (§10)
It is possible to deviate from the rule. In general, the expenses will follow the payroll costs and be charged from the grant that finanses the employee.
The Department's policy is to let the grant holder decide whether per diem can be paid. However, the Department recommends that an amount based on specific expenses (e.g. housing expenses) is agreed, which cf. the rules must constitute a maximum of the official per diem.
The Department recommends that other expenses in connection with travel such as increased telephone expenses, shipment of extra luggage etc. are paid by the PhD annual grant. The grant recipient (member of academic staff) may also cover the charges but the total amount must not exceed the costs corresponding to the per diem.
A post doc is entitled to per diem in connection with travel and stays abroad. The expenses will in general follow the payroll costs and be charged from the grant on which the person is employed.
*Please note that there are no per diem for travels lasting less than 24 hours - expenses are covered in accordance with the payment vouchers.
Ph.d. studerende, løn (in Danish)
Rejseregler (AU Rejsegruppen)
The guideline was approved by the Department Head after presentation to the Departmental Forum
Date: xx-xx-xxxx
As an employee, you can submit proposals for the annual pay negotiation once a year. The submission period takes place every February.
After the submission period, pay negotiations will take place from February to June. These negotiations are conducted between your manager and either your union representative or, if applicable, you personally.
You will receive a response once negotiations have been completed within your unit.