Buildings and Facilities
Building service
Building service
If you need help with matters involving our building and building supplies, you can contact Health Facility Management. Building matters include things such as broken doors, ventilation, and water supply.
Find more information about the faculty’s facility management here: https://medarbejdere.au.dk/administration/bygninger/bygningsservice/bygningsservice-health/
You can book a technician here:
Canteen and common kitchens
Skou's Café
The department café, located in the Skou building, 1116-042, is managed by Helle Mulvad Jansen.
The café is generally open on weekdays from 9:00 AM to 1:00 PM subject to changes due to holidays or illness.
The café offers freshly baked bread, cold beverages and a varying selection of lunch dishes (lunch is served from 11:00 AM).
The weekly menu is displayed on the board in the café area.
Payment: All purchases are handled via self-service on the tablet at the counter. Please select everything you wish to buy before proceeding to payment and ensure that all items are registered and paid for.
Bartholin branch: freshly baked break from Skou's Café is delivered to the Bartholin canteen, 1242-137, each morning at 9.30 AM. Pricelist and QR code for MobilePay payment can be found next to the bun station.
If you wish to book the café areas for an event, please contact your local secretariat.
For rental of tableware etc. in connection with your event, please contact Helle directly in person or by email at h.m.j@biomed.au.dk or by phone at +45 93 52 18 43 for practical coordination.
Common kitchens and coffee machines
The coffee machines in the canteens in Bartholin (1242-137) and Skou (1116-042) as well as the coffee machines in the common kitchens on the floors are maintained and refilled by the office aides. If you experience any problems with the coffee machines, you can contact them at +45 21 36 64 73.
The coffee is free for all employees in the Department.
Kitchen duty involves maintaining and cleaning the common kitchens on each floor. This is a shared responsibility for all employees. Most floors follow a rotating schedule where groups take turns: please stay updated on your group’s responsibility periods.
Company Cars
Department cars are available to support employees' work-related travel. In order to use a department car, please ensure that the trip is for official purposes only, that the vehicle is booked correctly, and that it is used and returned in accordance with the applicable rules (see below).
Drivers are responsible for holding a valid driver’s license, following traffic regulations, and reporting any damage or technical issues.
How to book
You can book a department vehicle by creating a meeting directly in Outlook and inviting the car. The car will only appear as booked in your calendar once the booking is successfully completed; otherwise, the booking will be automatically declined.
First-time users must read, sign, and return the guidelines to their local Secretariat before using a department vehicle.
The guidelines for the use of the department vehicles can be found below electronically and in printed format in the drawer next to the car keys.
If you are taking the company car to AUH, please click the link below to view the parking conditions for the various parking lots the company cars have permits for.
Core facilities
Core facilities are service units with special equipment and special competences. They offer services to researchers at Aarhus University, but also to researchers from other universities, hospitals etc. The core facilities are specialized within their respective areas, so that they can improve quality and efficiency.
A detailed overview of all available core facilities at the department can be found here:
Furthermore, the department offers 2 internal core facilities: AdmCore & TechCore.
AdmCore
The Administrative Core Facility (AdmCore) provides dedicated administrative support to research groups across the department. Each group works with an assigned administrative consultant who becomes familiar with the group’s specific needs and routines, ensuring consistent and tailored assistance.
This setup allows for more focused and proactive support than what is typically available through the local secretariats.
If you would like to learn more about AdmCore or discuss how we can assist your research group, please contact Morten Uhre Pless or Jeannette Madsen.
Biomedicine’s Technical Core (techCore)
At the Department of Biomedicine, we have our own team of skilled technicians.
The team offers a number of services including but not limited to equipment repair and troubleshooting, laboratory equipment servicing and calibration, custom fabrication and prototyping, technical procurement advise, CAD-design, 3D print and handling of specialty gasses – along with practical guides and documentation for shared lab equipment.
You are always welcome to contact your local technician for an informal chat about our services.
The Bartholin Building (1240-1245)
The Skou Building (1115-1116)
Info screens
Would you like to share something on our info screens?
Examples include sign-up links for seminars, talks, courses, Friday bars, and other staff-relevant events.
Reach out to Ulla Als (uva@biomed.au.dk) and make sure to send a JPEG or PNG file in landscape (16:19) format.
Please keep in mind that each slide is only shown for a short time, so try to keep the text concise.
Don’t forget to indicate how long you would like your content to be displayed.
Lab coats
We are currently in a transition phase, moving from owned lab coats to a rental solution. During this transition period, both owned lab coats and rental coats will be in use. As a result, there may be some variation in design and color during this time. We expect the transition to be completed by the end of 2026. Once the transition is done, we will specify the types of lab coats available.
Clean Lab Coats and Delivery Station for Dirty Lab Coats
In the Bartholin Building, lab coats can be found on the 1st floor in building 1244.
In the Skou Building, lab coats can be found on the 5th floor in building 1116.
Sizes
Lab coats are available in sizes XS to 3XL.
If you have any questions or comments regarding lab coats, please contact the office aides or Kim Henningsen.
Labware cleaning facility
The Labware Cleaning Facility at the Department of Biomedicine provides centralized and efficient handling, cleaning, and redistribution of laboratory glassware and equipment. The service supports all research groups by ensuring that essential laboratory items are processed to a consistent standard of cleanliness and are readily available for daily experimental work. By streamlining these tasks, the facility helps maintain a safe, organized, and productive laboratory environment.
Process:
Each morning, the cleaning staff collect used items placed in the designated grey waste buckets on all floors. Once processed, the cleaned glassware is returned to the respective floors and placed near the elevators, from where individual groups can distribute it within their laboratory areas.
Safety:
To ensure safe handling of biological waste, metal buckets located in the floor corridors are equipped with steel containers for materials that require autoclaving. Please make sure that waste bags are fully placed inside the buckets before closing the lid to avoid melting during the autoclave process.
Efficiency:
We encourage all staff to help maintain smooth operations by keeping laboratory corridors clear, allowing cleaning trolleys with clean glassware to pass easily. Your cooperation supports an efficient workflow and ensures timely delivery of clean equipment for all research groups.
Contact the staff for help and further information.
Bartholin Building
Mogens Gam Jensen and Sanne Rasmussen
Skou Building
Brian Schmidt Laursen and Astrid Fogh Vinther
Lost and found
Lost or found something? Please reach out to the secretariat in the Skou or Bartholin building.
A Lost and Found box is also available at the office aide office in the Skou Building, 1115-055E.
Mail and packages
Incoming mail and packages are received and handled by the office aides between 8 am and 2 pm on week days.
Packages and mail are stored in room 1244-132 in the Bartholin building and room 1115-055E in the Skou building. They are kept at either room temperature, in the fridge or in the appropriate freezer if instructions are given on the package.
The office aides will notify the recipient by email when a package or mail has been delivered.
If an alternative recipient is desired, please specify this by adding attn. when ordering the item.
Outgoing mail and packages:
Shipping materials for mail and packages are available in the copy room on the first floor in the Skou building.
When a package or letter is ready to be shipped, it can either be placed in the orange box marked “intern post” for internal mail (1115-055E) or in the package cage for courier pickup in the goods delivery area (vareindlevering) in the Skou building.
You can read more about mail and shipment at AU here:
Office aides
The office aides assist the entire Department of Biomedicine and are based in the Skou Building, 1115-055E.
They are generally available between 8 am and 2 pm.
You can reach the office aides by phone at +45 21 36 64 73 and by email at officeaids@biomed.au.dk
Parking
Employees can park on Aarhus University premises as long as their vehicle is registered in AU’s parking system and the relevant eligibility requirements are met.
Read more about registration, rules, and conditions on AU’s employee parking page:
Printing and office/mailing supplies
Printers and copy machines are available on most floors in the Skou and Bartholin Building and can be used via FollowMe.
In the Bartholin building, printer rooms are located on floors 2 and 4. The room on 2nd floor includes a laminating machine and other useful equipment.
In the Skou building, printer rooms are located on floors 1 to 4. The rooms on the 1st and 4th floor include a laminating machine and the room on 1st floor include other useful tools as well as shipping materials for shipments.
If you experience any problems with printing, please contact the IT department.
Room booking
Meeting rooms at Biomedicine
You can book a meeting room by creating a meeting directly in Outlook and inviting the room. The room will only appear as booked in the calendar once the booking is successfully completed; otherwise, the booking will be automatically declined. You will receive an email confirmation once the meeting room is successfully booked.
The screens outside the meeting rooms show who has booked the room and for how long.
If you find an available meeting room, you can book it directly from the screen for meetings of fixed durations.
If you have any questions regarding room booking, you are always welcome to contact your local secretariat.
Overview of meeting rooms
| Bartholin | |
| 1242-163 | Small meeting room (8) |
| 1242-345 | Meeting room (12) |
| 1242-445 | Meeting room (12) |
| 1242-545 | Meeting room (12) |
| 1244-211 | Large meeting room (20) |
| Skou | |
| 1115-151b | Stort mødelokale (22) |
| 1116-248A | Hængende mødeboks nord (12) |
| 1115-343B | Hængende mødeboks syd (12) |
| 1116-348A | Hængende mødeboks nord (12) |
| 1116-340A | Konferencerum (20) |
| 1115-443 | Hængende mødeboks syd (12) |
| 1116-448A | Hængende mødeboks nord (12) |
| Einarson | |
| 1231-114 | Kollokvierum* (34) |
| 1231-414 | Opponentrum (15) |
*Please note: The reservation can be canceled with approximately 14 days' notice, as postgraduate courses at the Department have priority for this room.
Booking of auditoriums
Your local secretariat can help you book an auditorium for PhD defenses and other relevant occasions. Please note that auditoriums in the Lakeside Lecture Theatre can only be booked if no Health auditoriums are available.
Booking of office space in open-plan offices
You can book an office space in an open-plan office if you have a relevant affiliation (please see booking conditions below).
Research assistants, bachelor-, master-, and research year students as well as guests, can use the touch-down spots in Skou (140A, 240A, 268 and 366) or in Bartholin (1244-314 and -321).
| FAQ | PhD/Postdoc/Assist. prof./Assoc. prof. | AC-TAP | Guest researcher |
|---|---|---|---|
| How many months can I book at a time? | 6 months | 6 months | 1 month |
| How long before the start date can I book at the earliest? | 1 month | 1 month | 1 week |
| Can I book earlier than others if I already have the space? | Yes, 1 month before | Yes, 1 month before | No |
| How many active bookings can I have at one time? | 1 | 1 | 1 |
How to book
To book an office space, you must register as a user in the booking system Bookhus via this link: https://biomed.bookhus.dk/account/login?ReturnUrl=%2fdefault.aspx. Once your user profile is approved, you can book an office space according to the conditions above.
Booking conditions for absence, e.g. maternity leave, stay abroad etc.
If you are absent for more than 2 months, you are required to cancel your current booking. You do this by clicking on the link in the confirmation email you received when you booked your office space. Alternatively, you can cancel your booking in the system under My page: https://biomed.bookhus.dk/account/login?ReturnUrl=%2fdefault.aspx
Questions and support
If you have any questions or need support, please contact your local secretariat.
The booked office space is personal, and you cannot transfer it to others
All local users are encouraged to help one another to keep the room tidy and nice. Please respect the shared office space as a working place and reserve meetings and other conversation for the common rooms.
Secretariat
The Secretariat at the Department of Biomedicine
The Secretariat at the Department of Biomedicine provides essential administrative, technical, and organizational support for the department’s research, teaching, and daily operations. We are a team with diverse competencies, working closely with academic staff, technical staff, and department management. Our overall aim is to ensure smooth, efficient processes that enable everyone at the department to focus on their core activities.
What do we do?
The Secretariat handles a wide range of tasks, including:
Teaching administration for the Medicine program and other studies at AU, including course coordination, exams, and bachelor projects.
Research support such as assistance with PhD courses, scientific seminars, conferences, and coordination of departmental committees and activities.
HR and personnel processes including absence and holiday registration as well as support in systems such as mitHR and Emply.
Finance and travel administration, for example purchase workflows, SDI, reimbursement processes, RejsUd, and management of travel accounts.
IT and system support covering platforms such as Workzone, Bookhus, access control systems, Eventværk, and internal staff portal and information screens.
Facility-related services including storage management, post and packages, coffee rooms, chemical waste handling, office aides, and coordination of many other practical, day-to-day operational tasks.
Support to department management including administrative assistance for head of department and other managers as well as coordination of internal meetings and processes.
Across these areas, the Secretariat contributes to a well-functioning and service-oriented department, supporting both scientific and technical staff in their work and helping in maintaining a professional and collaborative environment.
You can contact the secretariat at biomed-secr@au.dk or by reaching out to the individual staff members. You are also always welcome to visit your local secretariat in Bartholin (1242-251) or Skou (1115-151a) during office hours.
Head of Secretariat
The Bartholin Building (1240-1245)
The Skou Building (1115-1116)
The Einarson Building (1230-1234)
Shower facilities
Shower facilities are avaliable for employees at the department in the Bartholin building (1242-013) and the Skou building (1116-046).
Stock room and shop
Our stock rooms and shop located on the fifth floor in Skou, building 1116, and on the first floor in Bartholin provide laboratory supplies and other daily-use items.
Both complimentary and chargeable items are available. A payment guide for chargeable items is provided in the shop.
We also have a designated re-use area where you can leave items you no longer need and freely pick up items left by others. The re-use area is located directly in front of the elevator in Skou.
If you have any questions or need assistance regarding stock items in both the Skou and Bartholin building, please use the following email: lager@biomed.au.dk
Inquiries regarding the chemical room should also be directed to the office aides.
Waste sorting and recycling
All employees are responsible for sorting their own waste in the designated waste containers located in common areas or in the waste rooms within the buildings.
Please note: It is each employee's responsibility to empty their desk bins into the appropriate waste containers located in the common areas.
The available waste fractions may vary slightly between buildings, depending on local needs.
Waste Fractions
General fractions (typically found in common areas)
Residual waste
Food waste
Plastic (kitchen waste)
Food and beverage cartons
Metal (kitchen waste)
These fractions are intended for everyday waste and are the ones employees will most commonly encounter in shared spaces.
Other fractions
Cardboard
Glass
Electronic waste (e-waste)
Metal
Textile waste
Plastic film (soft plastic)
HDPE-plastic (hard plastic)
Polystyrene/Styrofoam (DA: flamingo)
Paper for shredding (confidential material)
Non-recyclable glass (e.g. Pyrex glass)
Cable waste
Batteries
Bulky waste
These fractions must be delivered to the designated waste rooms or waste areas within each building.
Hazardous Waste
Hazardous waste from laboratories must always be delivered to the designated hazardous waste storage rooms.
Overview of waste rooms:
| Building | Room | Notes |
| Bartholin | Waste room 1244-137 | Larger waste should be placed outside the gate |
| Hazardous waste storage 1249-117 | ||
| Skou | Waste room 1115-055 | Larger waste should be placed outside the gate |
| Hazardous waste storage 1115-035H | ||
| Einarson | Waste room 1235-111 | Larger waste should be placed outside the gate |
In doubt about anything? Contact building services for more information.